Managing a file in an organisation is a very crucial but tedious task. Employees find it very difficult to manage the versions and editions of the same file. Therefore, a lot of companies are opting for document management system software.
When an enterprise is set up then the documents are less and hence, can easily be managed but as growth occurs, the files also grow in number and then it becomes almost impossible to keep tracks of multiple records.
Hence the development companies came up with an idea of software that can take care of all these issues while enhancing the productivity of the employees.
The DMS software developed by a software development company in Noida broke all records when it was first introduced in the market. People booked demos and were instantly interested in buying the software for their enterprises.
Let’s rewind the important functions that the software can perform,
1. Security setup due to authorized access – The software though can be accessed by the employees yet not every employee can access everything stored in the system. The admin has the authority to assign specific access to the users. This restricted access ensure that everyone cannot get their hands on the files they are not supposed to.
2. Advanced tools to make a quick search – Imagine yourself surrounded by a huge number of documents and now your boss wants you to find out the specific file. If you are lucky then you may get it soon or else it can take up days or even an entire team to extract the file. However, the development team integrates the software with advanced features so that when you save the data you add a description with it. While searching you can use that description to retrieve the data.
3. Multiple versions can be stored – Unlike manual procedures, you cannot have too many versions of the same file and not get confused. While with a web-based document management system multiple editions at the same time can be stored with date and time of edition. Thus, the managers can even track the versions.
Because of all these functionalities, every enterprise that is struggling with data maintenance should opt for DMS software. It is easy, efficient, and secure solution to all the major problems.
Looking for a solution to data storage problem? Get a web-based document management system built by a software development company.