Tag Archives: document management

What are the Important Functions that can be Performed with DMS Software?

Managing a file in an organisation is a very crucial but tedious task. Employees find it very difficult to manage the versions and editions of the same file. Therefore, a lot of companies are opting for document management system software.

When an enterprise is set up then the documents are less and hence, can easily be managed but as growth occurs, the files also grow in number and then it becomes almost impossible to keep tracks of multiple records.

Hence the development companies came up with an idea of software that can take care of all these issues while enhancing the productivity of the employees.

The DMS software developed by a software development company in Noida broke all records when it was first introduced in the market. People booked demos and were instantly interested in buying the software for their enterprises.

DMS softwareLet’s rewind the important functions that the software can perform,

1. Security setup due to authorized access – The software though can be accessed by the employees yet not every employee can access everything stored in the system. The admin has the authority to assign specific access to the users. This restricted access ensure that everyone cannot get their hands on the files they are not supposed to.

2. Advanced tools to make a quick search – Imagine yourself surrounded by a huge number of documents and now your boss wants you to find out the specific file. If you are lucky then you may get it soon or else it can take up days or even an entire team to extract the file. However, the development team integrates the software with advanced features so that when you save the data you add a description with it. While searching you can use that description to retrieve the data.

3. Multiple versions can be stored – Unlike manual procedures, you cannot have too many versions of the same file and not get confused. While with a web-based document management system multiple editions at the same time can be stored with date and time of edition. Thus, the managers can even track the versions.

Because of all these functionalities, every enterprise that is struggling with data maintenance should opt for DMS software. It is easy, efficient, and secure solution to all the major problems.

Description
Looking for a solution to data storage problem? Get a web-based document management system built by a software development company.

Strategised Control Over Documents Using a Web-based Document Management System

The administration of the organisation is responsible for taking care of the documents and maintain retrievable records of them. Public sectors are a source of very confidential information that must be saved in security and in case of making it public, the information must be legally verified.

However, many humans are corrupt and some make mistakes, therefore, the DMS software here can plan a very effective role. It ensures that records remain safe in terms of evidence and also as a part of the administration.

Many a time it has happened that people need documents from the past for various purpose but the document management team might not be effective in bringing them to. Hence, archiving the files that do have a role to play in present can be a beneficial option. This is done by turning the old documents into digital format and saving them in the database.

The benefits of archiving document using a web-based document management system are,

1. Files remain secure – The paper document or files in other formats are bound to get lost over time. While when the same files are documented in digital form then it is assured that nothing can destroy them even over decades.

2. Instant hands on the information – The software has an advanced search option that offers to retrieve the oldest data in just a few minutes. However, we all know that this is not possible if the documents are piled up in a room.

3. Increased space – The best document management system has the ability to separately store the old data in a tamper-proof format. This helps in reducing the storage cost and leads to easy backups.

4. Less space requirement – Since the software is cloud-based, therefore, no physical space is needed to store the day and we all are aware of the infinite space on the internet. The digital archiving reduces the pain and efforts to store the data in physical format.

The best software development company sees the software as a means to reduce paperwork and efforts while enhancing the productivity of the employees so that the organisation can grow uninterruptedly.

Description:
If you want to reduce the cost and storage efforts of documents then archive files using a web-based document management system.

How ERP Solutions Assists In Managing And Administrating A Company?

ERP Solutions is a dedicated suite of software that assists in running a company smoothly. Considering benefits, it has become an inherent part of every business presently. This system gives a full control over any kind of business as it keeps various features in just a single suit, for instance, tracking of resources and stocks, recording customer details, and creating payroll automatically.

Being a Software Development Company, GA Technocare Technology provides ERP Solutions that has cut a significant workload of organizations. It works equivalent to many employees. Just assume, for a proper management of documents, resources, and stocks, at least three employees would be required. But by this software suite, a single employee would be able to manage all this easily. This way of managing a business has been proved to be cost-effective.

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It can be said that Enterprise Resource Planning Software is a combined package of various beneficial software such as Document Management Software, Human resources management, Customer relationship management, and accounting software. This software works professionally to perform numerous tasks. It records employees’ details on a dedicated common server from where authorized users can access data anytime just by providing valid credentials. This feature of ERP Software saves the amount that could be spent on stationaries items for keeping documents.

Enterprise Resource Planning Software is known for tracking stocks and workforce to ensure that the company does not run out of resources. This feature creates the possibility of an uninterrupted service by the company. It assists in creating a better relationship with customers.

How DMS Software Assists in an Effective Management of Documents?

For every company, it is an essential task to manage documents in an error-free way so that the company may not encounter any financial issue due to missing of any significant document. Regarding this, GA Technocare Technology introduces DMS Software that is highly capable of managing countless documents in a flawless way.

Digital-Document-Software

Digital DMS System Software works towards approaching e-governance of company. As any document enters into the company, DMS assures that a soft copy of the same document is uploaded on a common server with using the feature of Optical Character Recognition, OCR. This feature assists in the searching of the required file by just typing the keyword related to the document. It saves the time of the user and enhances the productivity.

Digital Document Management System Software in a cost-effective way of storing documents and saves physical space of company too. As it stores documents digitally on a common server, the user need not storing documents in shelves, in hard copy. Shelves and hard copies of documents occupy significant space. DMS saves money that could be spent on stationery items.

Being a Cloud Based Document Management Software, this system assures an instant access to documents stored in the database connected to an established network, i.e. Internet. The authorized user can access required document just by providing valid credentials. This feature secures all the documents stored on the server.

Why GATT is an Appropriate Option to Obtain Digital DMS System Software?

Since the complexities in business processes have been started to increase, Digital Document Management System Software has become popular among business communities. The new invention of IT professionals, DMS software integrates the business processes in order to streamline it. This software owns a comprehensive and common database, where a large volume of documents can be kept in encrypted form.

DMS-System-Software

DMS Software is a scientific technique to take control of the businesses by consolidating business documents at single platform so that monitoring can be made easy. Having documents at encrypted database helps in seamless flow of data and information across the various departments. Strategies that were used to implement manually can be done automatically using this software system. Its cutting-edge features have automated the entire business process. On the other hand, the company has made this software in a customised way considering specific business needs.

In event of system crashes, documents stay safe as the documents are being stored on its cloud-storage. Keeping documents on cloud-storage helps to get a remote access to documents. Using any internet connected device, one can get direct access to documents. Cloud-Based Document Management Software has the variants of function modules, where documents can be stored in an aligned way according to its type.

We, GA Technocare Technology invite all IT professionals who operate a business in order to share specific business needs so that a full-fledged Digital Document Management System Software can be designed and developed for you. To make you familiar with software functionality, we provide a live demo of software.

Document Management System – Built Innovatively to Help Manage Documents Better

Storing documents on a server in a secure way is now made possible by the Digital Document Management System. This software has the caliber to upload and store any number of files that can later on be retrieved or opened with ease. File management becomes a lot easier with the use of this software.

Digital-Document-System

Some innovative codes are brought into use that makes using this software all the more beneficial. Any file can be instantly uploaded and stored with the aid of the software. It provides a security coverage that is impossible to breach. So, there remains no possibility for any file to be copied, printed or downloaded with ease by an intruder. This software takes charge of files uploaded and keeps them highly protected from phishers. Documents are password protected and so no one can have an access to the docs uploaded.

GA Technocare Technology’s endeavor to develop this innovative Document Management System has certainly helped to introduce a new trend in file management. This tool allows taking care of common problems like lost documents, security problems, and unmanageable documents. Old and new files can be stored well by making use of this ware.

The best part is image, text, audio and video files can be uploaded and then shared with anyone using secured FTP protocols. The SMS and Email notification options also make this tool highly reliable. It is really appreciable to see how this tool go into managing of documents and files. Multiple documents can be uploaded and shared with others. The search option allows quick discovery of uploaded files. A file loaded on this software can be streamed to clients at low bandwidth.