Tag Archives: web-based document management system

Why Companies are Opting for Mobile-Friendly Web-Based Document Management System

If we were living a decade ago then probably the old mediums would have been fine but today, the world is no more confined to physical spaces and devices. In fact, mobile phones are more frequently used than laptops. The very simple reason is the smaller screens of today are capable of doing any task that a computer does. Hence, the mobile-friendly web-based document management system is becoming the talk of the town.

Let’s explore some other reasons behind its popularity,

1. Remote work authority – The software is utilized to store the documents in multiple versions. Now, it means that there is no need for carrying the system or papers around. Hence, the authorized users can do the work from anywhere and at any time.

2. Data capturing – The phones have a camera as well as the entire MS Office that allows us to click anytime. Now, if the DMS software can be accessed on phones then data can be entered right on the spot using the clicks or the office tools and then can be uploaded in the database using the internet.

3. Compatibility with other platforms – The mobile-friendliness of the software allow the system to be in sync with other software and systems and thus, security is enhanced as well as data sharing can be quick and the easiest.

4. Robust nature – The threat concerns attached to the human resource management software get resolved with the advanced sharing tools that ensure the encryption of the data when unauthorized access or breach is observed.

5. Better customer service – For any organisation, its customers come first. Now if the software is used than the sales and marketing team can easily rectify the problems shared by the customers and thus quick resolution would mean happy clientele.

The best software development company believes that opting DMS software can offer several advantages to the company in terms of increased productivity and sales. Book a free demo with GA Technocare Technology.

Description:
If you are looking the enhance your customer experience and productivity then adopt the web-based document management system.

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Advantages of Document Management System Software in the Legal Industry

The legal industry is among the very few stores each and every data. It cannot work without scribbling the words on the paper and then making amendments as the days and hearings pass by.

If we suppose a case then every statement, every hearing, and every spoken word between the two parties get written to ensure that no decision shall be taken under influence but by considering all the evidence.

Such an industry can sure make the best out of a document management system software. The multiple revisions and editions of the same document can be saved securely in cloud-based software.

documnt mngmnt software

Here are a few keynotes that will help to understand how the legal industry can draw maximum benefits from a DMS software,

1. The well-organised structure – The streamlined architecture of the software helps in creating folders and sub-folders with documents added in the proper format. The pre-defined layout reduces the time to add the information and speeds up the procedure.

2. The encrypted file storage – Unlike the existence of the files in papers and systems, the software encodes the files so that people unauthorized access cannot get their hands on the files and later the content. This is the biggest advantage for the industry.

3. Advanced search option – The web-based document management system allows users to make quick research and find the oldest documents in a matter of time. Using the meta-data it becomes super easy to reduce the time of rummaging through the files for old evidence and statements.

4. Records of editions and multiple version storage – It is often necessary that a document shall be accessed by many. Also, multiple people can make editions in it. The DMS software keeps the record of who accessed the document, for how long was it accessed, who made the edits, and how many versions exist.

5. Document retention – There is always a fear of losing the documents. This is addressed very responsibly the software. It saves the back data and makes it easier for users to retrieve it.

6. Secure sharing – Sharing of data may involve breaches in the process. But the best software development company in India says that adding the security and making the sharing easy is the prime functionality that is integrated into the software.

The legal firms must try out the software and then decide if they can have the best use of it.

Description:

If you have a legal firm then you must know how difficult it is to maintain and retrieve the data. Try the document management system software and draw benefits from it.